On-Campus Student Employment at Saint Xavier University

• Financial Support: Provides students with income to help them afford tuition, textbooks, housing and other necessities.
• Skill Development: Working while in school helps students develop life skills such as time management, communication, teamwork, problem-solving and professionalism. Dealing with deadlines and juggling multiple responsibilities will help students build skills to help them in their academic and career journeys.
• Professional Experience: Offers students the opportunity to work in a professional setting such as an office, the library or the radio station. It provides hands-on experience in real-world settings.
• Networking Opportunities: Working with staff members and professionals helps students build connections. These relationships allow students to have mentors that provide life, academic and career advice. Networking opens doors for new opportunities.
• Career Exploration: Students can explore different positions across campus to gain exposure in a variety of career fields, organizational cultures and job positions.
• Sense of Independence and Responsibility: Having a job while studying instills a sense of independence and responsibility in students. They can develop skills in decision-making, finance and goal setting. This will help them enhance their academic journeys and prepare them to take on full-time careers. It allows personal and professional growth.
• Enhance Resume/CV: The student employment experience will allow students to build their resumes, making them more competitive candidates in their field. It also helps them gain credible references to list when applying for jobs.

• Students must be admitted and pursuing a degree at Saint Xavier University.
• Students must be enrolled in at least six credit hours in a given semester to be eligible to work on campus.
• Students must be U.S. citizens, U.S. Nationals, U.S. permanent residents, or other eligible non-citizens with a valid I-94 arrival/departure record with an approved designation.
• The majority of positions at Saint Xavier University do require Federal Work Study eligibility.

• The following instructions will only apply to students who attend Saint Xavier University. All SXU Students have access to the mySXU portal.
  • What is the mySXU portal? The portal offers admitted students, current students, faculty and staff access to University resources and important announcements. mySXU is the starting point for access to University online tools, such as the NeoEd HR System and Self-Service.
• Log in to the mySXU Portal and select Self-Service.
• On the left side, select Financial Information and then Financial Aid.
• Select My Awards and from there, you will be able to view and accept your Federal Work Study Employment Eligibility Award.

For questions regarding eligibility, please contact the Office of Financial Aid at finaidFREESXU.

• Students must check to see if they have Federal Work Study eligibility (FWS).
• Students can create an account and apply for on-campus job positions through the SXU Employment Opportunities webpage.
  • Creating an account will require an email address, username, and password.
  • For further instructions on creating an account, finding and applying for a job, or checking your application status, please visit the Employment Opportunities support page.
• Students can isolate on-campus employment opportunities on the Employment Opportunities webpage by using the filter option to select job category and then checking the box for student employment.
• Please update your application each semester that you apply for positions.
• After applying, if a student has been offered a position, they will receive an email notification.
  • Students will then log in to their SXU Employment Opportunities account to accept their offer letter.
  • Students are not considered hired until they accept their offer letter.
• Positions will be posted approximately one month before the start of each academic semester.

• Once students accept their offer letters, they will be prompted to complete their new-hire onboarding tasks and training directly through the online NeoEd HR System within the first two weeks of their start date.
• The NeoEd system streamlines the hiring process for students and supervisors.
  • Where to find NeoEd HR System: Log in to the mySXU portal and select Student Applications under Helpful Links. Scroll down and select NeoEd HR System.
• All student workers are required to submit Federal and State W-4 forms as well as an I-9 Form accompanied by supporting identification documents via NeoEd within three days after hire.
  • Failure to submit required forms and documents may result in termination of employment.
• Returning students will not need to complete payroll or I-9 related on-boarding tasks.
• Returning students will need to complete the training modules they have been assigned. Each training module should not take more than 15 minutes.
• The training process can be a rewarding experience for student workers. Students play a key role in their future employment success and should therefore make every effort to develop characteristics of good judgment, dependability, initiative and responsibility.
• Individual departments will provide supplementary training information to all student workers on specific procedures, expectations, and guidelines for working in their departments.

• Saint Xavier University adheres to the minimum wage set by the city of Chicago, which is $16.20 (effective July 1, 2024) regardless of job title, seniority, or years of service.
• Student workers are exempt from paying Social Security and Medicare (FICA) taxes during the academic year, provided the student is employed only part-time.
• Student workers are paid bi-weekly (once every two weeks on Friday).
  • Student Worker Pay Cycle (PDF)

• Academic year employment starts on August 26 and extends through May 10.
• Academic year student employment is federally funded through the FWS Program, which means employees are exempt from paying Social Security and Medicare (FICA) because Federal Work Study is not considered taxable income.
• As in years past, all fall job postings will become active after the last Via date, which is usually mid-August.
• Returning students must reapply for fall positions through the SXU Employment Opportunities website.

• Student workers must provide supervisors with one (1) week written notice of a separation of employment in writing.
• At-Will Employment:
  • All student worker positions are at-will, meaning that either the student or the employer may terminate the employment relationship at any time and for any reason, as long as it is not prohibited by law.
• Grounds for Termination:
  • While student workers are at-will, certain behaviors may immediately warrant termination of employment. Any unlawful behavior or conduct in direct violation of the Saint Xavier University Code of Student Conduct, such as theft, falsification of hours, dishonesty, or other serious infractions, will be grounds for immediate termination, but only if the behavior can be proven to be true through an appropriate investigation and verification process. Code of Student Conduct | Saint Xavier University